Prothonotary

WELCOME: 

Welcome to the Office of the Prothonotary of Butler County.  The mission of this office is to provide accurate recording of all civil documents and to improve, through innovation and technology, our record keeping. It is our continuing goal to operate the office in a cost-effective, accurate, and customer-friendly manner.

IMPORTANT UPDATES:  

We will no longer be accepting personal checks as payment for rent in Landlord/Tenant Appeal cases.   Defendants may pay with either cash, a money order or a credit card.

Effective immediately, the Prothonotary’s Office will no longer be certifying the back page of Complaints (Civil and Family) to be served unless directed by Order of Court.  The Butler County Sheriff is not requiring documents to be certified to effectuate service.

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CASE MANAGEMENT SOFTWARE:   Effective December 1, 2021, the Butler County Prothonotary’s Office will no longer be using Infocon software.    Anything docketed and scanned after November 30, 2021, will be located on our new software, Teleosoft/County Suite.   The new software will be accessible free of charge for a limited period of time to the user.   Thereafter, access to the system will require a paid subscription.    PFA cases will only be able to be accessed from the public computers inside the Prothonotary's Office.   

COUNTYSUITE PUBLIC ACCESS:   https://civil.co.butler.pa.us/CaseSearch/

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DUTIES:

The Prothonotary’s office is where civil records are kept on a permanent basis. At this office you will find records accurately indexed in terms of name and case number. We became computerized in April of 1993 and began scanning records in April of 2001.

CREDIT CARD PAYMENTS:

The link to make a payment by credit card (allpaid.com) is located on the lower right-hand side of this page.  Our payment location code is a003tp, or you may search for Butler County Prothonotary.   You must have your case number to make a payment.   If you wish to pay by phone, the telephone number for AllPaid is (888) 604-7888.  

Passport Information:    

PASSPORTS BY APPOINTMENT ONLY

Hours:   Monday thru Friday:  9:00 a.m. to 3:00 p.m.

Passport Fees:  MUST BE a check or money order made payable to U.S. Department of State

  • Adult Passport Book 16 yrs of age and older:     $130.00 - Check or Money Order
  • Minor Passport Book under the age of 16:          $100.00 - Check or Money Order
  • Adult Passport Card 16 yrs of age and older:      $30.00 - Check or Money Order
  • Minor Passport Card under the age of 16:           $15.00 - Check or Money Order

Separate Fees: Cash, Money Order or Credit Card payment 

  • Prothonotary's Processing Fee:  $35.00 each passport
  • You may provide copies of the front and back of your Driver's License, or we will make the copies for $.25 per sheet.  We do not have the ability to take passport photographs at this time.  Please bring one photograph with you (must meet requirements). 

Customers eligible to renew their passport have up to FIVE YEARS to renew their document after it expires. After five years from the expiration date, you must apply in person. Most countries require that your U.S. passport have at least six months of validity beyond the dates of your trip.  You can visit travel.state.gov for more information and to print a passport application or renewal.  If you are not using the fillable PDF, be sure to complete the passport in BLACK INK only.

SERVICES:   

The services listed below are some of the more popular services we provide to the public.  For a complete list of services with their fees, please click on the link called ’Fee Schedule’.

  • Administration of Oaths
  • Appeals of District Judge decisions
  • Appeals of driver’s license suspension
  • Appeals of Zoning Hearing Board decisions
  • Civil Action complaints
  • Custody actions
  • Discontinuances and satisfactions
  • Divorce Decrees
  • Return to former name after divorce
  • Judgments and Executions
  • Naturalization records
  • No Lien Contracts
  • Notary Public registrations
  • Passports
  • Petitions to for change of name
  • PFA (Protection From Abuse) files

All records in the Prothonotary’s Office are available to the public in our office, except on specific occasions when a record is sealed by Order of Court.  We maintain two computer terminals in our lobby for public access to our records.  Individual documents as well as docket sheets (overviews of cases in order by the date of filings) may be printed for your use.  Photocopies are 25 cents and microfilm copies are 25 cents per page. 

Solicitor for the Prothonotary

The current Solicitor for the Prothonotary Office is Dorothy J. Petrancosta, Esquire. 

Related Resources

Find a list of resources related to the Prothonotary in the Resource Directory.

Disclaimer

The purpose of the information listed on this website is to be helpful to those who have questions. Please note that absolutely no information listed for the Prothonotary Office should be used as legal advice. Personnel in this office are not permitted to give any legal advice. If you have a question concerning a legal issue, please contact an attorney.  If you choose to represent yourself or would like to research something on your own, there is a law library located on the 3rd floor of the Government Center.   You can also find forms and instructions on the Administrative Offices of Pennsylvania Courts website at https://www.pacourts.us/