Welcome to the Office of the Prothonotary of Butler County. The Prothonotary is the Chief Clerk of the Civil Division of the Court of Common Pleas. The mission of this office is to provide accurate recording of all civil documents and to improve, through innovation and technology, our record keeping. It is our continuing goal to operate the office in a cost-effective, accurate, and customer-friendly manner.
The Prothonotary’s office is where civil records are kept on a permanent basis. At this office you will find records accurately indexed in terms of name and case number. We became computerized in April of 1993 and began scanning records in April of 2001.
At this time all passport services have been suspended by the Department of State. If you apply or renew your U.S. passport now, you will experience significant delays of several months. Unless you have a life or death emergency, please wait until we resume normal operations to apply for or renew your passport. You do not need to renew your passport before it expires unless you are planning to travel internationally. Customers eligible to renew their passport have up to five years to renew their document after it expires. After five years from the expiration date, you must apply in person. Most countries require that your U.S. passport have at least six months of validity beyond the dates of your trip. You can visit for more information.
The services listed below are some of the more popular services we provide to the public. For a complete list of services with their fees, please click on the link called ’Fee Schedule’.
- Administration of Oaths
- Appeals of District Judge decisions
- Appeals of driver’s license suspension
- Appeals of Zoning Hearing Board decisions
- Civil Action complaints
- Custody actions
- Discontinuances and satisfactions
- Divorce Decrees
- Return to former name after divorce
- Judgments and Executions
- Naturalization records
- No Lien Contracts
- Notary Public registrations
- Petitions to for change of name
- PFA (Protection From Abuse) files
All records in the Prothonotary’s Office are available to the public in our office, except on specific occasions when a record is sealed by Order of Court. We maintain four computer terminals from which the general public, attorneys, abstractors, and others may obtain information. Individual documents as well as docket sheets (overviews of cases in order by the date of filings) may be printed for your use. Photocopies are 50 cents and microfilm copies are $1.00 per page.
Solicitor for the Prothonotary
The current Solicitor for the Prothonotary Office is Dorothy J. Petrancosta, Esquire.
Find a list of resources related to the Prothonotary in the Resource Directory.
The purpose of the information listed on this website is to be helpful to those who have questions. Please note that absolutely no information listed for the Prothonotary Office should be used as legal advice. Personnel in this office are not permitted to give any legal advice. If you have a question concerning a legal issue, please contact an attorney or if you would like to research something on your own, there is a law library located on the 3rd floor of the Government Center. The law librarian will assist you in finding the electronic resources that you will study by yourself.